Oklahoma Quarter Horse Association Seeking Executive Secretary

The Oklahoma Quarter Horse Association, a nonprofit membership association headquartered in the Bethany, OK, seeks a dynamic leader to serve as the Executive Secretary of the organization.

GENERAL OVERVIEW
The Executive Secretary, a salaried employee hired with the advice and consent of the Board of Directors, shall be the Corporate Secretary, the custodian of the corporate seal and authorized to attest all legal documents as may be required; shall keep minutes of all meetings of members, Board of Directors and Executive Committee, and shall be responsible for the safekeeping of all documents and records of the Association. The Executive Secretary shall collect all monies due the Association, deposit all such monies in financial institutions designated and approved by the Board of Directors, and disburse the same only on receipt of properly documented authority in accordance with procedures approved by the Board of Directors. In conjunction with the CPA contracted with the Association, the Executive Secretary shall see that financial statements are submitted at all meetings of the Board of Directors, and that a full disclosure of all receipts and disbursements is made to the annual meeting of the Membership. In addition the Executive Secretary shall perform all other duties as may be assigned by the Board of Directors.

KNOWLEDGE AND EXPERIENCE
A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred.

Must be able to work independently, multi-task and to prioritize work requests.

• A minimum of two (2) years of work experience in an administrative capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must.
• Horse industry knowledge required, people skills, organize activities, liaison between officers and committee chairpersons, public relations, self-motivated, and work without supervision.
• The candidate must be computer literate, including knowledge of word processing (Word), QuickBooks mail merge, websites, spreadsheets (Excel) and other data base applications.
• Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc.
• Understanding of general accounting and financing is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired. Assist in coordinating horse shows.

Interested candidates should forward resume and supporting by September 15 to the OQHA Candidate Selection Committee c/o Keith Ketner by email kketner@aol.com or mail to Oklahoma Quarter Horse Association 5506 N Rockwall Ave, Bethany OK 73008; 405-440-0694 or fax to 405-440-440-0649.

All submittals will be kept strictly confidential. Salary commensurate with experience; incentive bonus based on performance may be available.

Contact Information:

5506 N ROCKWELL AVE * BETHANY OK 73008-2040

405-440-0694 voice * 405-440-0649 fax * Email: okqha@sbcglobal.net

Website: www.okqha.com